Health Information Technologies and Processes

Meditech

Ana M. Vieira, Bachelors of Health Sciences-Health Information Ma02-14-2017 22:52

Leah R Beck, Health Information Administration,Health Informati04-10-2017 18:05

  • 1.  Meditech

    Posted 05-09-2014 07:25
    Cheryl,

    We use Meditech and are on version 5.66 if I can assist in anyway please let me know.

    Bormond@ccgh.org

    -------------------------------------------
    Bonnie Ormond
    Director of Medical Records
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  • 2.  RE: Meditech

    Posted 02-14-2017 22:52
    Cheryl

      we are on Meditech as well and I would like to know if there's functionality that will not let the residents file their report without assigning a cosigner

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    Ana Vieira
    Application Analyst II
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  • 3.  RE: Meditech

    Posted 02-21-2017 17:54
    Edited by Sarah Keppen 02-21-2017 17:55
    Anna,

    It is my understanding you can setup resident documentation this way. My employer is a CS 5.67 facility. Have you talked to your IT department about this request? If they do not know the answer to your question they should be reaching out to the appropriate Meditech analyst from ITS, pDOC, PWM, etc to get this answered for you.

    Warm Regardsk

    ------------------------------
    Sarah R. Keppen RHIA
    Applications Analyst
    Facilitator Certification Exam Prep Community
    2016 Chair Engage Advisory Committee
    skeppen@regionalhealth.com
    ------------------------------



  • 4.  RE: Meditech

    Posted 04-10-2017 18:05

    We're currently on 5.67.  How do you measure or capture imaging metrics?  I was informed: it cannot do by document type, does not count pages (such as front and back), it only gives a total number of images sent to file, and it's a massive report as it will go over thousands of pages.  I want to measure pages imaged per document or file type, per staff, per week or per hour, etc...  IT is not certain if the priority pack or next version will have this.  Also, measuring by inches is so in the past, especially with the EHR.  Thanks much!



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    Leah Beck, RHIA
    Supervisor, HIM
    Arrowhead Regional Medical Center
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  • 5.  RE: Meditech

    Posted 04-11-2017 08:05
    I am also interested. I have not ever been able to determine how to use the SCA reporting function effectively to monitor productivity.

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    Stacey Goodenough
    Manager of Medical Records / Privacy Officer
    Wayne Memorial Hospital
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  • 6.  RE: Meditech

    Posted 04-11-2017 09:39
    Hi, you cannot use it to monitor productivity because it doesn't work correctly. We are on Clientserver 6.15 and I still can't. They are working on a custom report for me to measure number of charts, which is what I am interested in.
     
    Karla

    On 04/11/2017 at 8:05 AM, in message <0100015b5ce7450a-23e5800e-b28d-4b2a-b276-b51440706671-000000@email.amazonses.com>, "Stacey Goodenough via American Health Information Management Association" <Mail@ConnectedCommunity.org> wrote:
    I am also interested. I have not ever been able to determine how to use the SCA reporting function effectively to monitor productivity. ---------... -posted to the "Health Information Technologies & Processes" community

    Health Information Technologies and Processes

      Post New Message
    Re: Meditech
    Reply to Group Reply to Sender
    Stacey A. Goodenough, BA, AAS, RHIT
    Apr 11, 2017 8:05 AM
    Stacey A. Goodenough, BA, AAS, RHIT
    I am also interested. I have not ever been able to determine how to use the SCA reporting function effectively to monitor productivity.

    ------------------------------
    Stacey Goodenough
    Manager of Medical Records / Privacy Officer
    Wayne Memorial Hospital
    ------------------------------
      Reply to Group Online   View Thread   Recommend   Forward   Flag as Inappropriate  




     
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    Original Message------

    I am also interested. I have not ever been able to determine how to use the SCA reporting function effectively to monitor productivity.

    ------------------------------
    Stacey Goodenough
    Manager of Medical Records / Privacy Officer
    Wayne Memorial Hospital
    ------------------------------


  • 7.  RE: Meditech

    Posted 04-12-2017 09:49

    We migrated to Epic last year, but had been on Meditech CS 5.6.6.  We used the User Report option under Audit Trail/Reports.  It showed the number of images scanned and sent to storage, as well as the time it took.



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    Karen Thier
    Director, HIM
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  • 8.  RE: Meditech

    Posted 05-01-2017 17:35
    I would like to speak to anyone that is using Meditech and are moving to 6.1x or have already made that transition to 6.1x.  I am interested in speaking with a facility on Meditech 6.1x that also has hospital owned clinics that will also be using the system for clinic/ambulatory records and in particular the joint scanning product that Meditech is offering.

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    Deloris Farthing
    Director, Health Information Management
    Hays Medical Center
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  • 9.  RE: Meditech

    Posted 01-08-2018 10:31

    ​Has anyone gotten a "first refile other vendor screen" pop up?  We have six records where we are getting this message and
    not sure what to do so we can complete the coding.




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    Cheryl Ervin
    Director, Health Information Services
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  • 10.  RE: Meditech

    Posted 01-08-2018 10:35

    I have but am trying to remember how we got through this.  Go back to your other vendor screen and double check that you have correct dates for the procedures and correct mnemonics for your physicians.  I am assuming you have 3M and Meditech?

    Donna

     






  • 11.  RE: Meditech

    Posted 01-08-2018 10:45
    ​I encountered this before. Sometimes you do corrections after you exit 3M, then you get this message.
    you have to go back to 3M and finalize the coding again.

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    Rivona Wasserman
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  • 12.  RE: Meditech

    Posted 01-09-2018 08:26

    Return to encoder to recalculate AND/OR return to Con/Srv/S button and then back to FINAL abstract.

     

     

    Linda A. Williams, BS, RHIA

    Linda A. Williams, BS, RHIA

    Inpatient/Outpatient Coder, HIM

    Salina Regional Health Center

     

    "Be a rainbow in somebody's cloud." -- Maya Angelou

     

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  • 13.  RE: Meditech

    Posted 01-09-2018 15:09
    ​Are there any CPT's on the account?  I am thinking maybe it is missing what it needs to generate an APC.  Or the other thing I think I remember is we had this problem with an insurance type being set to ICD9 in the Insurance dictionary..maybe that was a long time ago.

    ------------------------------
    Stacey Goodenough
    Manager of Medical Records / Privacy Officer
    Wayne Memorial Hospital
    ------------------------------



  • 14.  RE: Meditech

    Posted 07-29-2019 11:53
    I would be interested to know how others in Meditech deal with marking errors in a document.  I was told Meditech does not have the
    functionality to mark a document as an error.  That the only option is to delete the unwanted document with the patient's chart.  I'm not
    quite sure about doing this.  Are there other options?  For instance, a written order form is entered scanned into the e-chart.  The doctor
    writes something else on the order form like the diagnosis on an OB observation patient, do you delete the first order form after you've
    scanned in the one with the diagnosis?



    ------------------------------
    Cheryl Ervin, RHIT
    Coordinator, Health Information Management
    Community Hospital of Bremen
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  • 15.  RE: Meditech

    Posted 07-29-2019 12:00
    We don’t like to delete anything so we leave the first one in and add the second one in w the new information (getting them to date, time and sign the new entry is always a challenge). Meditech is so hard to work with at times. Interested to hear what everyone else does.

    Sent from my iPhone




  • 16.  RE: Meditech

    Posted 07-29-2019 13:15

    Hi, we do not delete but scan a new one saying it is revised. Legal does not want us to delete anything out of the legal record.


    Thanks,

    Karla

     






  • 17.  RE: Meditech

    Posted 07-29-2019 13:17
    Do you write or stamp something on it that says revised or is there something in the system you can do?

    Sent from my iPhone




  • 18.  RE: Meditech

    Posted 07-29-2019 13:32

    We use a stamp that says revised. Sometimes we move the older version to another location in the chart to not cause confusion.

     






  • 19.  RE: Meditech

    Posted 07-29-2019 13:39
    Thx, I like this idea. What area do you move the first version to? Interested in adopting this idea at our facility.

    Sent from my iPhone




  • 20.  RE: Meditech

    Posted 07-29-2019 13:49

    We put it into the "other facility" documents category. That way we don't release it, but keep it for our records and have it for litigation if needed.

     

    Thanks,

    Karla

     






  • 21.  RE: Meditech

    Posted 07-30-2019 10:42
    ​I'm not sure if this would be applicable, but the AHIMA Smartbrief from 7/10/19 had an article titled "Documenting system-created issues in the medical record" It was a short article that included links for a sample policy and sample forms to document errors and place in the record.
    Documenting system-created issues in the medical record

    Documenting System-Created Issues in the Medical Record | Journal of AHIMA
    Journal of AHIMA remove preview
    Documenting System-Created Issues in the Medical Record | Journal of AHIMA
    Technology does not always function as planned, even now in the era of electronic health records. Proper documentation is essential for data integrity and the integrity of the medical record. This documentation enables staff to identify when a system issue has occurred and to determine the impact on the medical record.
    View this on Journal of AHIMA >


    ------------------------------
    [Matt Costa
    Director | Health Information Management| Ext. 15116
    Springfield Clinic | 1134 S 7th Street
    217-391-6905 | toll free: 800-444-7541
    Springfield, IL 62703
    ------------------------------



  • 22.  RE: Meditech

    Posted 07-31-2019 10:56
    I like the idea of using a "revised" stamp and also moving the document in error to another category.
    Thank you for your suggestions.

    ------------------------------
    Cheryl Ervin, RHIT
    Coordinator, Health Information Management
    Community Hospital of Bremen
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  • 23.  RE: Meditech

    Posted 07-31-2019 12:16

    My pleasure J

     






  • 24.  RE: Meditech

    Posted 07-31-2019 11:53
    ​We created an HIM only Chart Category called " Removed Forms".  It can only be seen in the Echart.  If it is a scanned in image we move it using the Forms Management Routine.  If it is a ITS Report we print and scan it into the removed forms category and then move the report using the ITS capabilities.  Nursing documentation is tricky....they generally have to annotate on the chart that their entry was in error.  PDOC...well, that is another story we often print and scan into removed forms, but if the provider has pulled in " results" into the report...which I hate, we cannot move it because the results are someone else's.  So we ask them to " regenerate a report" on the correct patient...not always an easy request!

    ------------------------------
    Stacey Goodenough
    Manager of Medical Records / Privacy Officer
    Wayne Memorial Hospital
    ------------------------------



  • 25.  RE: Meditech

    Posted 09-19-2019 09:36
    Stacey, by any chance do you have a policy for this?  I really have an issue with people deleting the correct forms such as outpatient orders and then we have to search for the form and re-scan it.  I like your idea because we would be able to see what was removed.  I have the audit trails so I know who removed the form.  Do you limit who has access to delete.  Our registration department scans orders at POC and also insurance cards.  They need access to remove so they can cancel out the wrong insurance forms.
    I have already started working on this in test.  We are Meditech 5.67 and are getting ready to take a new PP but I can't remember which one.
    Thanks, Pam

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    Pamela Gonterman
    Director of His/Coding
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  • 26.  RE: Meditech

    Posted 09-19-2019 10:06
      |   view attached
    In process of revising our manual, but this is the one we are currently using for scanned documents.  Hope it helps.



    Stacey Goodenough, RHIA

    Medical Records Manager/Privacy Officer

    Wayne Memorial Hospital

    601 Park Street Honesdale, PA 18431

    (570)253-8278

    goodenough@wmh.org


    "Don't Stop Until You Are Proud"

     

     

     






  • 27.  RE: Meditech

    Posted 09-25-2019 10:32
    We have a revised stamp as well.  It is basically used for outpatient orders when the ancillary depts get updates from the provider.  Both documents are retained in the LMR.

    I did not like MT answer years ago either about deleting documents.  I created a solution for my DI Techs to remove a document without deleting it.  I created a document years ago called ERR and the techs can "reindex" if applicable.  It is not in the UCO so no one can view it nor print it.  The document is a ghost but it is technically still there without being deleted.

    Hope that helps.

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    Shelly Wilson RHIA,CHP,CDIP
    Director His & Privacy Officer
    Stillwater Medical Center
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  • 28.  RE: Meditech

    Posted 09-25-2019 12:26
    Where  is the ERR document stored in Meditech?

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    Deanna Heinrich
    Director of HIM/Privacy Officer
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