It is my understanding if a request is for "any and all records", you would need to send whatever records were in your possession.
Wendy Mangin, MS, RHIA
Executive Project Director – Regulatory Compliance/Privacy Officer
520 S. Seventh St. | Vincennes, Indiana | 47591
Hospital: 812.882.5220 | Direct: 812.885.3487
Fax: 812.885.3912 | email@example.com
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We do not accept any and all. We ask for specific dates.
Whenever I see 'all records' I estimate the cost of the release then call the requestor. Most times they only want/need a very small subset and they do not want to pay for a banker's box full of paperwork they don't intend to use.
Kristin Ferriter, MHA, RHIT, CPASRM
Program Manager Compliance and Risk Management
It's not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change- Charles Darwin
Carolina Meadows, Inc.
100 Carolina Meadows
Chapel Hill, NC 27517-8505
Fax: (919) 929-7808
This is not what I was taught that a request for any and all could not be accepted or processed. The requesting party needed to be specific e.g. H & P; Discharge Summary, Operative Report etc.
Sent from Mail for Windows 10
Hi, we scan them to our record under other facility documents. Those never get released with our records.
That's my understanding as well. If your policy is to maintain for 10, but you're keeping longer then it's releasable.
We're finding that it's a problem with our current EHR as we can mark them as inactive, but we don't have a way to purge patients or their PHI.
Yes, and HIPAA also allows me to have a process.
I just wanted to be clear that we always comply with our requests, we just seek further clarification and specificity to do so. Many times we find that a patient really does not know enough to be asking for any and all records, particularly as it relates to continuum of care. I would have to dig through my things to find the language where it states we are allowed to have a process. Let me see what I can find and will get back to you.