Health Information Technologies and Processes

Record Retention Question

  • 1.  Record Retention Question

    Posted 10-23-2019 15:29
    Hello everyone,

    Question for the group re: record retention.

    Our organization has an EHR system. We also have aged charts that are paper. For active medical or dental patients (non-Medicare) do you shred records older than 6 years?

    Is anyone saving these records older than 6 years due to the patients active status?

    Thank you so much for your feedback and assistance.


    Sabrina Brasuell
    Health Information and Compliance Manager
    Community Health Alliance Reno, NV

  • 2.  RE: Record Retention Question

    Posted 10-23-2019 21:19
    Check your State level Records Retention rules. I am sure they have a guideline for that. Also, check the facility's policy. Some states may say 10 years..depending on the type of chart. If you do destroy records, make sure to keep a log of the chart list and the Certificate of Destruction.

    Robb Rogers RHIT, CCS, CRCR

  • 3.  RE: Record Retention Question

    Posted 10-24-2019 08:30
    Our state requirement is 10 years from the date of discharge.  I am in LTC so this can be quite an accumulation of papers before we became all electronic.  But, we are working through it.

    Laurie Daniels
    Director of Health Information