Health Information Technologies and Processes

Medical Records Committee- updated name?

  • 1.  Medical Records Committee- updated name?

    Posted 02-26-2019 12:28
    ​We meet with our medical records committee (physicians and staff members) once per quarter. We discuss documentation stats, chart completion, DNFB stats, and any other issues regarding the health record. We feel that the name Medical Records committee is a bit antiquated. Do you all have a similar committee and what is it named??

    Thanks,

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    Mikki Medine
    Him Director
    Thibodaux Regional Medical Center
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  • 2.  RE: Medical Records Committee- updated name?

    Posted 02-26-2019 20:43
    Curious if this committee actually sits and reviews the records or is this information collected by yourself or another group?

    What type of documentation stats do you collect?

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    Deanna Heinrich
    Director of HIM/Privacy Officer
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  • 3.  RE: Medical Records Committee- updated name?

    Posted 02-27-2019 12:54

    Hi, our MRC does not do reviews. I have a documentation specialist that handles all audits. We have a system based practice dashboard that gets reported out and the delinquency rate. We focus on issues with patient safety and the EHR.

     

    Thanks,

    Karla

     






  • 4.  RE: Medical Records Committee- updated name?

    Posted 04-03-2019 16:58
    Hi Karla, would you share your dashboard example.

    ssmith7@cchildrensnational.org

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    Stacie Smith
    Revenue Integrity
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  • 5.  RE: Medical Records Committee- updated name?

    Posted 04-04-2019 08:49

    Hi, sure. I am getting an error message on your email address.

     






  • 6.  RE: Medical Records Committee- updated name?

    Posted 04-08-2019 15:51
    Hi Karla,

    I would also be interested in your dashboard. dallen@ivinsonhospital.org

    Thank you, Deanna​

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    Deanna Allen
    Compliance & Privacy Officer, Director of Medical Records
    Ivinson Memorial Hospital
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  • 7.  RE: Medical Records Committee- updated name?

    Posted 02-28-2019 12:26
    Hi Deanna,

    We actually do the audits mostly in HIM. Some other departments conduct audits that are reported out to the committee as well. The committee is mainly used for approving a plan of action if we are not meeting goals. Some of the stats that we report out are as follows:
    Old records needing administrative closing (if we can't reach the physician/no longer on staff and didn't complete his records)
    Any compliance or Joint Commission updates
    H&P quality/content compliance
    Dated/Timed documents compliance
    immediate post op note compliance
    unapproved abbreviations compliance
    CDI Dashboard (CMI, query rate, response rates, MCC/CC capture rates)
    DNFB for physician portion and delinquency rate
    Any other issues we are having with the record/physician suggestions, etc.​

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    Mikki Medine
    Him Director
    Thibodaux Regional Medical Center
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  • 8.  RE: Medical Records Committee- updated name?

    Posted 02-27-2019 07:40
    I had thought about disbanding MR Committee and report out record completion statistics ( mainly dictations) through our PI Committee.  However Pennsylvania DOH advised me not to do that.  They still want to see a Medical Record Committee, in the traditional sense.  I have not changed the dept. name or the committee name to Health Information for two reasons...they may seem silly, but, 1.  Signage throughout the hospital would need to be changed. 2.  Patient understanding.  We are a rural hospital.  I think it would confuse patients if they were to try and understand that medical records = health information.  We do have an informal Informatics Committee that discusses EHR issues and basically any issues related to HIM.

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    Stacey Goodenough
    Manager of Medical Records / Privacy Officer
    Wayne Memorial Hospital
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  • 9.  RE: Medical Records Committee- updated name?

    Posted 02-27-2019 10:21

    ​Good morning, all.  While the "traditional"  Medical Records Committee functions are still required by the state and others, have you considered morphing the committee into more of an Information Governance Committee?  You could start with the clinical/HIM record and ultimately bring other stakeholders to the table to more broadly address information across the organization?  You would, of course, need senior leadership buy in and would want to tie the scope of the committee to your organization's strategic goals.  If I were in an healthcare organization, that's the direction I'd want to go in. 



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    Ann Meehan
    Sr. Healthcare and IG Consultant
    Iron Mountain
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  • 10.  RE: Medical Records Committee- updated name?

    Posted 02-28-2019 12:37
    It sounds like this is similar to what we are already doing (bringing in other stakeholders to the table to more broadly address information across our organization). I think IG committee might be a good fit.​

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    Mikki Medine
    Him Director
    Thibodaux Regional Medical Center
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  • 11.  RE: Medical Records Committee- updated name?

    Posted 02-28-2019 14:17
    ​Mikki, by bringing other stakeholders to your committee to describe information more broadly is a great step!  You are already well on your way to your IG Committee.  Let me know if you have any questions.  And, good luck!

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    Ann Meehan
    Sr. Healthcare and IG Consultant
    Iron Mountain
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  • 12.  RE: Medical Records Committee- updated name?

    Posted 03-05-2019 11:36
    I agree completely that the Medical Records Committee name seems outdated. We have a Documentation Integrity Standards Committee that is functioning along those lines.

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    Carlee Williams
    System Director Coding
    Essentia Health
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