Health Information Technologies and Processes

Birth Certificate Completion

  • 1.  Birth Certificate Completion

    Posted 14 days ago
    Interested in seeing what the process for Birth Certificate completion at your facility is.  Our HIM Department is responsibility for the completion and submission of BC's at our facility.  The HIM employees rotate working Saturday's (4 hours) in order to catch any mother's who may be discharged over the weekend. Some Saturday's they may have 6 births while others there may be none.  Just wondering what the process is at other facilities in regards to who is responsible (HIM, OB Staff etc) and the hours you are available for completion.  Thanks so much



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    Trinity Farr
    Director of Him and Mso/Privacy Officer
    Anderson Regional Medical Center
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  • 2.  RE: Birth Certificate Completion

    Posted 14 days ago
    In our organization it is done by the Maternity Floor staff.  HIM doesn't have anything to do with it.

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    Tara Yeaton
    H I M Director and Deputy Privacy Officer
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  • 3.  RE: Birth Certificate Completion

    Posted 13 days ago
    Our HIM department handles the birth certificate and paternity paperwork.

    Sent from my iPhone




  • 4.  RE: Birth Certificate Completion

    Posted 13 days ago
    How do you guys handle weekend births?  Does your HIM staff work weekends?

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    Trinity Farr
    Director of Him and Mso/Privacy Officer
    Anderson Regional Medical Center
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  • 5.  RE: Birth Certificate Completion

    Posted 13 days ago
    Our HIM Department handles the birth certificates and paternity acknowledgements.  They do not work on the weekends.  For weekend deliveries, the nurses are responsible for getting the worksheets completed.  Our Birth Certificate Clerks then complete whatever else needs to be done on Monday morning.

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    Shireena Williams
    Assistant Director
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  • 6.  RE: Birth Certificate Completion

    Posted 13 days ago

    Same here. HIM is not involved.


    Karla

     






  • 7.  RE: Birth Certificate Completion

    Posted 13 days ago
    Our HIM Department is responsible for the birth certificates. For the weekend, they take turns taking call. The Nursing Supervisor will alert the on call staff if there is a delivery.

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    Kathryn Wood, RHIA
    Assist Dir of Information Systems/Privacy Officer
    War Memorial Hospital
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  • 8.  RE: Birth Certificate Completion

    Posted 9 days ago
    Hello
    When the HIM Staff complete the birth certificate paperwork for Vital Records.
    Do you complete the entire form or does nursing fill in any information?
    According to NC Vital Records Clinical staff do not have to complete the form, the
    information can be taken from the patient and/or the medical record by HIM Staff.

    What is your process for this form?
    Sincerely

    Sharon McGraw, MS RHIA
    Director of HIM
    Onslow Memorial Hospital

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    [Sharon] [McGraw, MS, RHIA]
    [Director of HIM]
    [Onslow Memorial Hospital]
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  • 9.  RE: Birth Certificate Completion

    Posted 8 days ago

    Sharon,

     

    We complete all of the information.  We had a report built that pulls all the fields from the nursing documentation, no guessing, and that is how they complete it.  Kim

     






  • 10.  RE: Birth Certificate Completion

    Posted 8 days ago
    Hi Sharon,
    Our HIM staff review the medical record and complete the fields.

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    Kathryn Wood, RHIA
    Assist Dir of Information Systems/Privacy Officer
    War Memorial Hospital
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  • 11.  RE: Birth Certificate Completion

    Posted 7 days ago
    Our HIM staff will pull information from the medical record in order to complete the rest of the certificate.

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    Trinity Farr
    Director of Him and Mso/Privacy Officer
    Anderson Regional Medical Center
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  • 12.  RE: Birth Certificate Completion

    Posted 10 days ago
    In our organization we do complete all Birth Certificates. We do not work during the weekends. When there are babies delivered during the weekends, the OB staff is responsible for providing the worksheet to all mothers for completion. On Monday mornings, the medical records staff picks up all the worksheets and completes the birth certificates during the week. 

    Mayra Allemond
    HIM Director
    West Calcasieu Cameron Hospital
    701 Cypress Street
    Sulphur, Louisiana 70663
    337-7189141 cell
    337-527-4117 office





  • 13.  RE: Birth Certificate Completion

    Posted 10 days ago
    In our facility HIM completes the birth certificates.  They are notaries so they also can complete the affidavits for paternity when needed.  Kim

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    Kimberle Johnson
    [Director HIM/Privacy and Compliance Officer]
    Campbell County Health
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  • 14.  RE: Birth Certificate Completion

    Posted 10 days ago
    Kim,  How do you all handle weekends?  Does your HIM staff work weekends in order to complete BC's for weekend deliveries?

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    Trinity Farr
    Director of Him and Mso/Privacy Officer
    Anderson Regional Medical Center
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  • 15.  RE: Birth Certificate Completion

    Posted 6 days ago

    Good morning Trinity,

    Our HIM Department are completed by our 2.5 Birth Registrars.  Eight hour shifts 7 days a week, including holidays. If you would like to discuss further, you may email or call.




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    Cleo Bretado
    Data Integrity Manager
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