Health Information Technologies and Processes

Photographs of Informed consents

  • 1.  Photographs of Informed consents

    Posted 12-16-2019 18:10

    Hi Everyone,

    With new technologies that surface each day and especially for Epic users with the app HAIKU, is there any AHIMA guidance, recommendations or concerns that anyone can share with me on using or not using photos of signed consents for procedures.

    Only legible photographs are uploaded directly into the patient's EHR to be used real-time to replace the need for scanning the consent after the procedure and avoid the loss of paper traveling with the patient throughout care.


    Cheryl Fields
    Him/Transciprtion Coach/Hipaa Privacy Officer

  • 2.  RE: Photographs of Informed consents

    Posted 12-17-2019 12:56
    As long as it is dated and timed, the camera belongs to the facility and the images are erased after the image is uploaded to the surgical medical records it should be fine. Make sure you have a policy stating all the steps. The photos have to have identification of the patient on them and date also.

    Denise Roycewicz, RHIT

  • 3.  RE: Photographs of Informed consents

    Posted 12-17-2019 13:30

    Hi Denise


    Thank you for your response.


    The photo will be of the existing consent form, so the necessary elements will be on the form.  The process will just be to photograph instead of the scanning the signed consent.  This goes directly into the patient's encounter and does not stay on the phone – that is how the HAIKU process works in Epic.


    Have a wonderful holiday.


    Cherri Fields, RHIT | Coach, HIM/Transcription & HIPAA Privacy Officer

    Monroe Clinic

    515 22nd Avenue

    Monroe, WI 53566

    Phone: 608-324-2192

    Fax: 608-324-1148



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