Health Information Technologies and Processes

  • 1.  Email Disclaimers

    Posted 5 days ago

    I am trying to find the rule or regulation that requires we add an email disclaimer on emails. Some staff at my agency do not think it is necessary to add a disclaimer to emails. I think we should keep the disclaimer to comply with HIPAA and the HIPAA Security Rule. Is there any specific wording that needs to be in the disclaimer? I know I have seen this information but cannot put my hands of the rules and regulations to justify my case. This is our wording now:

    This electronic mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to whom they are addressed. If you are not the intended recipient or the person responsible for delivering the electronic mail to the intended recipient, be advised that you have received this electronic mail in error and that any use, dissemination, forwarding, printing, or copying of this electronic mail is strictly prohibited. If you have received this electronic mail in error, please immediately notify the sender by return mail and delete the erroneously delivered message from your electronic or other files immediately.

    Would love to see what others are using as their email disclaimers.


    Frances Robertson
    Records Manager/Privacy Officer