Under HIPAA, if you are maintaining those outside records in your legal record, you are supposed to release them to the patient upon request. It is my understanding that the prior practice of not releasing these records can be perceived as a roadblock to patients' access to their records. Would be good to tell the patient these are only a portion of their records and if they want the entire record, they need to contact the other facility.
Wendy Mangin, MS, RHIA
Executive Project Director – Regulatory Compliance/Privacy Officer
520 S. Seventh St. | Vincennes, Indiana | 47591
Hospital: 812.882.5220 | Direct: 812.885.3487
Fax: 812.885.3912 | firstname.lastname@example.org
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The outside records became part of your record as soon as the caregivers began using information in those records to provide care to the patient.
Marilyn Freeman, RHIA, CHPS
Health Information Management/Compliance Officer
Office: 916 930-3981 x362
Mobile: 916 716-1908