Confidentiality, Privacy and Security

Retention Policy

  • 1.  Retention Policy

    Posted 13 days ago
    We are looking at our retention policy here to hopefully shorten our retention period to give our medical records team more room. I have been trying to find some good information about retention periods for Michigan because from previous experience there was a difference in death, minor, and behavioral health. Although all that I can find is stating 7 years regardless of what type of record it is which doesn't seem right. Can anyone help point me in the right direction for this?

    TIA

    Kristin

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    Kristin Haley
    Health Information Manager
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  • 2.  RE: Retention Policy

    Posted 13 days ago
    What regulation are you required to observe?

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    Thanks Kris

    Kris Lundell MBA,  CIPP/US, CiPT, CHP, CHPS, HCISPP
    Privacy and Security Consultants LLC





  • 3.  RE: Retention Policy

    Posted 13 days ago
    AHIMA  recommends ten years.  You have to consider the False Claims Act which I believe cannot come back on you after ten years then there are also managed care contracts that want you to keep the records ten years.


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    Mary Gable-Cate

    Consultant
    Mary
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  • 4.  RE: Retention Policy

    Posted 12 days ago
      |   view attached
    I believe the reference is in the attached.

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    Nancy Davis, MS, RHIA, CHPS
    Director of Compliance & Safety
    Door County Medical Center
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  • 5.  RE: Retention Policy

    Posted 12 days ago
    Great, thanks Nancy

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    Mary Gable-Cate

    Consultant
    Mary
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  • 6.  RE: Retention Policy

    Posted 12 days ago
    Have any of you advised your organization on the retention of email or other Microsoft 365 data?

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    Andrea Thomas-Lloyd
    Director, Information Assurance
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  • 7.  RE: Retention Policy

    Posted 11 days ago

    E-mail Accounts & Communications

    (Includes Terminated Work force Members)

    3 Months Active

    6 Months Archived Total of 9 Months

    Unless otherwise directed by

    Manager /organization's leadership.



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    Nancy Davis, MS, RHIA, CHPS
    Director of Compliance & Safety
    Door County Medical Center
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