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Building up and HIM Department

  • 1.  Building up and HIM Department

    Posted 04-13-2020 10:39

    I'm looking for some guidance, I took a new role recently at a small facility that has an HIM department but no real policies in place. I have created some along the way but can't truly remember all the policies that should be in place. Any suggestions on where to find some information or where to even start?



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    Kristin Haley
    Health Information Manager
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  • 2.  RE: Building up and HIM Department

    Posted 04-13-2020 12:09
    Good Morning Kristin - I would suggest you take a look at this book for references to the policies and procedures you would need to build.Health Information Management: Concepts, Principles, and Practice, Fifth Edition by Pamela K. Oachs, MA, RHIA, CHDA, FAHIMA & Amy L. Watters, EdD, RHIA, FAHIMA. I have the previous version and it has been a great resource. Another great place to search of course is our Body of Knowledge. You should be able to find P&Ps, white papers, and time studies there based on the function you are defining. Best of luck.

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    Daniel Utech, MBA, RHIA, CHPS
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    Original Message


  • 3.  RE: Building up and HIM Department

    Posted 04-16-2020 16:51
    Thank you! I will look into getting the book.

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    Kristin Haley
    Health Information Manager
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    Original Message


  • 4.  RE: Building up and HIM Department

    Posted 04-17-2020 00:54

    You may also start by reviewing the accreditation standards for which ever organization they use, CMS regulations and state regulations. 


    Are you also considered the Privacy Officer?  That brings in a lot more to consider. 



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    DeAnn Tucker MHA, RHIA, CHPS, CCS
    Senior Manager | Coker Group
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    Original Message


  • 5.  RE: Building up and HIM Department

    Posted 04-17-2020 13:56
    Yes, I have also taken on the role as privacy officer. I am looking for any help or guidance I can get.
    Thanks.

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    Kristin Haley
    Health Information Manager
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    Original Message


  • 6.  RE: Building up and HIM Department

    Posted 04-17-2020 14:11
    I'm attaching a checklist for the privacy rule and breach notification rule.  You need policies that address each item.  Several regulations can be combined into one policy.

    Free website with many examples - hipaacow.org
    Check out their resources section.

    If you want to reach out to me separately, my email is 1cdtucker@gmail.com


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    DeAnn Tucker MHA, RHIA, CHPS, CCS
    Senior Manager | Coker Group
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    Original Message


  • 7.  RE: Building up and HIM Department

    Posted 04-17-2020 15:48
      |   view attached
    sorry about that, forgot the attachment


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    DeAnn Tucker MHA, RHIA, CHPS, CCS
    Senior Manager | Coker Group
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    Attachment(s)

    xlsx
    Policy Worklist - Gap Assessment Tool.xlsx   21 KB 1 version
    Original Message


  • 8.  RE: Building up and HIM Department

    Posted 04-21-2020 09:36
    You also want to consult the State regulations, in addition to accrediting bodies. Think about what comprises your documentation, and the timeliness standards. Who can document in the medical record? Record retention. Procedures for day-to-day departmental operations. And as mentioned, if you are responsible as the privacy officer, all of the required HIPAA policies need to be in place as well.

    Linda Westenberger, MPA, RHIA, CHPS, PMP
    Director HIM/Privacy Officer

    Virus-free. www.avast.com



    Original Message