Healthcare Leadership and Innovation

HIM staff scanning documents into their own EMR record

  • 1.  HIM staff scanning documents into their own EMR record

    Posted 03-12-2019 14:09
    Hello All,

    I am in search of amending policies on privacy/security regarding employee records when the issue was raised where one of my staff members had  batch scanned some of his/her own patient records into the EMR.     His/her record was intermixed in amongst 100-150 pages of documents.     Our HIPAA security software identified it as his/her access to their own record where my counter point  was that this  was part of their job duties.    I have  pointed out that this will sometimes happen and workflow involving your own patient record is not always caught in advance to make sure a coworker can process those records.

    As such, I am now looking to include verbiage about employees scanning documents into their own records.     If you have such information, it would be very much appreciated.

    I thank you in advance.

    Pam Grigas
    Manager, Health Info. Mgmt.
    Bay Area Hospital