Health Information Technologies & Processes

Storage of Paper Records

  • 1.  Storage of Paper Records

    Posted 9 days ago
    ​We recently had a visit from TJC. One of our clinics had some paper charts stored on open  shelves that were in a secure location. The surveyor didn't feel this was secure enough in that they were vulnerable to fire or water damage. Does anyone have a policy or information on requirements for protection of paper charts?

    Thank you.

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    Susan Kufahl, RHIT, CHPS, CHDS
    HIM Operations Coordinator
    Fort HealthCare
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  • 2.  RE: Storage of Paper Records

    Posted 9 days ago

    Does that area have a sprinkler system?

     






  • 3.  RE: Storage of Paper Records

    Posted 9 days ago
    Yes it does. ​

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    Susan Kufahl, RHIT, CHPS, CHDS
    HIM Operations Coordinator
    Fort HealthCare
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  • 4.  RE: Storage of Paper Records

    Posted 8 days ago

    If you have sprinklers, I am puzzled as to what more reasonable steps you can take.  I am sure many people in the HIM world out have the same situation.  I would think if you have a policy of what to do in case of water damage, that would suffice.   You may want to ask what their recommendations are....

    Good luck!

    Donna