Information Governance & Standards

Charges for electronic Medical Records

  • 1.  Charges for electronic Medical Records

    Posted 01-05-2018 12:57

    How is everyone charging for Electronic Medical Records.    It was easier with the hard copies as you changed so much per page.   Not sure about electronic.     Thanks.  

     

     

    Brenda F. Powell, RHIT

    Director of Physician Services

    Jeff Davis Hospital

    163 South Tallahassee Street

    PO Box 1690

    Hazlehurst, GA    31539

    912-375-7781 ext. 218

    Fax 912-379-5189

                                       

     

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  • 2.  RE: Charges for electronic Medical Records

    Posted 01-05-2018 14:33
    ​Have you checked your state regs?  They usually will have guidance on what you can charge.

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    Seth Katz
    Associate Administrator, Information Management
    Truman Medical Center
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  • 3.  RE: Charges for electronic Medical Records

    Posted 01-07-2018 09:11
    There are some clear guidelines presented by the OCR that defines what can be charged when the request is coming from the patient.  I've attached the link for your convenience.  https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/access/index.html
     
    Dawn
     
    ___________________________
    Dawn Paulson, MJ, RHIA
    Assistant Director
    Health Information Management
    UW Health
    Phone:  608.203.4572
    Fax:  608.262.6663
     
     
     





  • 4.  RE: Charges for electronic Medical Records

    Posted 01-10-2018 14:45

    I am not referring only to the Patient requesting records in electronic format; I am referring to attorneys, insurance companies, etc that request electronic format.   

     

     

    Brenda F. Powell, RHIT

    Director of Physician Services

    Jeff Davis Hospital

    163 South Tallahassee Street

    PO Box 1690

    Hazlehurst, GA    31539

    912-375-7781 ext. 218

    Fax 912-379-5189

                                       

     

    This Jeff Davis Hospital e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by e-mail and destroy all copies of the original.





  • 5.  RE: Charges for electronic Medical Records

    Posted 04-11-2018 22:49
    When we get a Hitech request we calculate our own “reasonable, cost-based fee” and outline that on the invoice. This fee can include only the cost of:

    Labor for copying the PHI, whether in paper or electronic form;
    Supplies for creating the paper copy or electronic media (e.g., CD-ROM or flash drive);
    Postage

    I calculated the cost of the envelope, the cd, the sleeve for the cd, the weight of the envelope with the contents (I figured out how much each sheet of paper weighs as well so if there are 4 sheets of papers in w the cd then it would weigh this amount and the price would be this) then the staff calculates their labor time to prepare. I can try and get a pic of what we include on our invoice tomorrow.

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    Deanna Heinrich
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