I would be interested in knowing what others do too. We have only had a few but we are getting ready to use e-signature at our facility. Would like to know best practice.
Lynn Boyes, RHIT
Health Information Management Director,
HIPAA Privacy Officer
7010 S. Yale Ave | Tulsa, OK 74136 email@example.com | 918.236.4135 direct line
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Each EHR has a different method of electronic signature. It is very difficult to have a comparison on file. Our signatures are created from a PIN and result in looking like a typed name with the date and time of e-signature. Some e-signatures look more similar to handwritten signatures like on e-signature capture pad. Sometimes the only handwritten signature we have on file is on a driver's license image.
My thought is to contact the client and document confirmation of the signature or ask to have it emailed or faxed. The problem with this is it creating a barrier for timely disclosure. I would love to hear other opinions or if anyone has obtained legal advice.
Thank you for your insight. This was a faxed release form from a government agency. Our HIM Clerical Supervisor did call the office that sent the form, and he described the esignature as something military is using. I have seen this in action so I told them that we could honor these types, but we would like to update/include some guidelines in our policy. The military staff will use their ID cards, with the embedded chip, and a personal code to electronically sign documents now.
Katie Wood, RHIA
Assistant Director of Information Systems/Privacy Officer
War Memorial Hospital
500 Osborn Blvd
Sault Ste. Marie, MI 47983
p: 906-635-4663 firstname.lastname@example.org
I will be out of the office Friday 1/17, Monday 1/20 and Tuesday 1/21.