Does anyone have a policy around outside records they would be willing to share?
Debbie Parenti, RHIT Director Health Information Management (HIM) Mon Health Medical Center 1200 J. D. Anderson Drive Morgantown , WV 26505 304-598-1914 Phone 304-598-1369 Fax
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Agree with what others are stating, external records that are scanned or indexed into our EHR are included in our DRS. We only release external records when/if they are explicitly requested. The requests we receive are worded to make this clear- Records requested from: [FACILITY NAME], with additional field to add other entities.
Follow up question for those who use Epic as their EHR: do you also treat records available via Care Everywhere the same as external records (i.e. if available for provider review, assume they are used for care decisions)? If so, are you also releasing these records...and if so how?Thank you
It is my understanding that the release of external documents only applies if the request is coming from the patient (they are asking for their own records).......designed to aid in patients getting records without having to go to multiple sites......we do always tell the patients we don't have the complete record and they still need to contact the other facility to get their entire record.
Wendy Mangin, MS, RHIA
Executive Project Director – Regulatory Compliance/Privacy Officer
520 S. Seventh St. | Vincennes, Indiana | 47591
Hospital: 812.882.5220 | Direct: 812.885.3487
Fax: 812.885.3912 | firstname.lastname@example.org
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