We only keep what is required - 10 yrs. However, we are an LTCH and do not have PEDS or OB.
We have never destroyed any medical records. Therefore we have 127 years of history in our warehouse. I wouldn't recommend it. lol
Becky Kilen, MS, RHIA
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Also along these same lines is a question I have been trying to address for quite some time. Most of our records are now in an EHR. However, we still keep complete IP and ER/Trauma paper charts. We regularly send the paper charts to an imaging company, and keep only the last three years on the shelf. This practice was in place when I moved into the HIM Director position. I have struggled with the legality of handling this in this manner, and getting a policy written to reflect this. The imaging company does send me a CD with the scanned records (and we have a computer program to access the scanned charts), and a destruction notice when THEY destroy the paper copies. Any thoughts or suggestions as to whether or not this appropriate?
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I think it is important to destroy paper charts you already have stored and accessible electronically. Having the paper available only leads to possible discovery in a legal case. We shred our scanned images 90 days after they are in the EMR.
We hold 20 years since we have to hold the discharge summary for that long.
Hi, we keep them for 20 years. Scanned records 90 days then destroy.