We are an LTCH (inpatient only) and use 10 yrs from date of discharge.
To add some confusion – I have had some issues with records retention once we implemented an electronic health record. We still have some charts that are on paper, and we scan these into the EHR, and our older paper charts periodically go to an imaging company and they scan it. With the imaging company, we still have access to the documents, but not directly in our EHR. The question now is, is it okay to destroy the paper charts before the 10 year waiting period, because the documents are now actually permanently located in the EHR. I would welcome any additional thoughts.
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Hi Karen, I would say yes. We have a policy that we only hold on to the paper charts for 90 days after being scanned into the EHR. There is no need to keep the paper records as your legal record is what is in your EHR. Plus you get to save money on storage.
Thanks, Karla. I think we have just had a difficult time letting go of our paper charts, and trusting the EHR!
Yuma District Hospital & Clinics
1000 W. 8th Avenue
Yuma, Colorado 80759
I hear you. This is why we do 100% quality review on all our images. We just started destroying two years ago after never destroying ever before. I was very nervous but our Corporate Compliance officer and General Counsel felt comfortable with letting go.
Hi, not yet. I would like to get there. That is a bigger conversation with my legal department I plan on having soon.
We would never delete the record from the MPI, hopefully we can purge electronic data. Not sure what the possibilities are with Meditech- they cannot do much of anything! I can let you know. Shoot me an email at firstname.lastname@example.org and I will keep you posted. Karla
Thank you all for your input. I believe this is helpful...
Carol L. Rich, CPC
Health Information Supervisor
Health Information Management
1100 Lakeview Drive
Wausau, WI 54403
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