General | Top
Q: What is AHIMA's mentor program?
A: AHIMA's mentor program was started as a way to support members’ professional development needs. It is an online tool – including a searchable database – that facilitates the establishment of mentoring relationships. It is user-driven, allowing enrolled Mentees to search among registered Mentors using specified criteria to find individuals whose experience and expertise match areas in which they wish to be mentored. Likewise, registered Mentors can search for and identify potential Mentees.
Q: Is there a fee associated with using the mentor program?
A: The mentor program is a benefit of membership and is available only to members. There is no extra charge to use this resource.
For Mentors | Top
Q: How do I become a mentor?
A: If you are a member, click here to enroll as a mentor. You will be instructed to choose your preferences for various demographics and also to complete your member profile.
Q: Who are the mentees?
A: Mentees are other members, typically students or other members new to the field, who are looking for help & support when starting their careers.
Q: Can I have more than one mentee?
A: We recommend limiting the number of mentees you accept to two. You can set limits on the number of mentee requests you are willing to accept on the Mentoring enrollment page.
Q: How do I find mentees?
A: Once you have enrolled as a mentor, go the "Find a Mentee" page and select the criteria you want to use for your mentee search. Click on the mentees'' names to view their profiles. Once you have found a good match, click on the mentee badge (seen below the mentee's profile image) to send the mentee an email request.
Q: How will I know if a mentee has selected me as their mentor?
A: You will receive an e-mail from the mentee requesting you to be their mentor. You will be prompted to accept or reject the request.
Q: Is it okay to reject a request?
A: Yes. We encourage you to at least have an initial conversation to explore whether the relationship would be mutually fulfilling. If a potential mentee has misinterpreted information in your profile, you may find him/her to be an inappropriate match. If you want to decline a request, go to the "My Mentoring Relationships" page and check the “decline” button next to the specific request.
Q: What if I’m going to be on vacation or unavailable for a period of time?
A: Go to the "Mentor Enrollment" page, click the “Mentor Status” link then click on the check-box next to “Temporarily Not Participating.” Doing this will indicate that you are not accepting any mentee requests at the moment, and your mentoring profile will not be included in a mentee’s search for a mentor. It is your responsibility to communicate your availability to your existing mentees.
Q: How do I end a mentoring relationship?
A:If the mentoring relationship is complete, go to the "My Mentoring Relationships" page and mark the relationship as “completed.”
If the mentoring relationship isn't working out, please kindly discuss your decision to end the relationship with your Mentee. Go to the "My Mentoring Relationships" page and mark the relationship as “completed.” If you have any issues or concerns, feel free to contact Jessica.Heraty@AHIMA.org
Q: What are the expectations for participating Mentors?
A: We expect that you will fulfill your commitment to your mentee. We expect you to respond to initial requests from mentees in a timely manner (within 2 days), and that you communicate with your mentees as agreed upon by both you and your mentees.
Q: How much time will I need to invest as a mentor?
A: We recommend that you and your mentees agree on a schedule that works best for both of you. The most important thing is to discuss your mutual expectations about time and communication at the start of your relationship. Keep in mind that mentoring doesn’t necessarily require large amounts of your time. Even brief phone calls or e-mail exchanges with you can make a big difference to your mentees. Convention also offers a convenient venue for getting together with your mentees over coffee or lunch.
For Mentees | Top
Q: How do I become a mentee?
A; If you are a member, click here to enroll as a mentee. You will be instructed to choose your preferences for various demographics.
Q: Who are the mentors?
A: Mentors are other members in the HIM field who have volunteered their time to support other members' careers.
Q: Can I have more than one mentor?
A: While there is no limit to the number of mentoring relationships you can establish, we recommend that you be judicious in selecting only mentors who are most suited to your mentoring needs. Please keep in mind that mentors have limited time to offer and may have other mentoring relationships.
Q: How do I find a mentor?
A: Once you have enrolled as a mentee, go the the "Find a Mentor" page and select the criteria you want to use for your Mentor search. Click on the mentors' names to view their profiles. On their "Mentor Profile" tab, you will find a list of their mentoring topics, primary job setting, and job level code. You can use this information to help you find the best match for your needs. Once you have found a good match, click on the mentor badge (seen below the mentor's profile image) to send the mentor an email request.
Q: What should I do if I don’t hear from the mentor I requested?
A: If you don’t hear from the mentor within one or two weeks, feel free to contact them using the contact information found on their profile page. You can also email Jessica.Heraty@AHIMA.org with issues or concerns.
Q: What if the mentor isn’t the right “fit” for my needs?
A: Sometimes, regardless of the information provided, mentors and mentees don’t always "fit". If this happens, we suggest that you discuss your decision honestly and kindly with your mentor; thank them for their time then start a new mentor search.
Q: Where can I meet with my mentor?
A: It is up to you and your mentor to decide how, when and where you want to pursue your mentoring relationship. It is likely that most of your communication will occur by phone or via email. The annual meeting offers a great opportunity to meet in person, though.
Q: How long does the mentoring relationship last?
A: We recommend that you and your mentor agree on a schedule that works best for both of you. The most important thing is to discuss your mutual expectations about time and communication at the start of your relationship.